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Application and selection
The total number of course participants including speakers is limited to 120, to facilitate interactions. The target audience is postdoctoral fellows and PhD students but applications from senior scientists with experience in different areas are also welcome.
Selection will be mostly on the basis of CVs and submitted abstracts, but representation of different topics at the event, and career stage, geographical distribution gender balance may also be taken into consideration.
How to apply
By the deadline of 31st of January 2025:
1. Complete a registration order through the registration/abstract submission portal on this event website. When you complete an order you will receive an 'order received e-mail' with full instructions on how to proceed with your application and a copy of the order in PDF.
2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application.
a. For postdocs and PhD students, the name and address of your lab head/supervisor and letter of recommendation.
b. A summary of your reasons for applying to the event and your research interests (max 300 words).
c. A concise CV (max 2 pages).
d. For applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age, ID and proof of status.
3. Submit your abstract via the 'My abstract' tab in the registration/abstract portal. Abstract submission is mandatory for consideration of your application. See the Abstract section of the website for more details.
Notification
You will be notifiied of the outcome of your application by 31st of March 2025. Accepted applicants must then pay the relevant registration fee as set out in the table below, by 31st of March 2025. More details on registration fee payment will be included in your outcome notification, and key points are also given in the terms and conditions.
Registration fees
Registration fees include access to the event sessions, name badge, certificate of attendance, book of abstracts, meals and refreshment breaks and accommodation at the Eden Roc Hotel & Spa as set out in the registration fee table. Travel costs are not covered.
Meals/refreshments covered by the registration fees are breakfasts at the hotel, lunches and refreshements at the venue, as well as the welcome cocktail and dinners.
Standard | |
---|---|
Young Researcher - shared room | 635,00 € |
Senior researcher- shared room | 665,00 € |
Senior Researcher - double room for single use | 950,00 € |
Terms and Conditions
By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s) https://biointerfaces2025.febsevents.org/organizers, and you are indicating acceptance to the terms and conditions set out below.
Registration Fee
The registration Fee for participants covers:
- Access to all scientific programme sessions.
- Meals and refreshments as set out above.
- Accommodation at Eden Roc Hotel & Spa as set out on the Venue/Accommodation page.
- Name badge, printed materials and certificate of attendance.
Travel costs are not covered by the registration fee.
Methods of Payment
The Course Organizer has given mandate to Effi-Sciences Management & Technological Solutions SLU. Astronomía 1 - 1. 41015 Sevilla, Spain. info[at]effi-sciences[dot]com (a Limited Company duly registered in Seville Companies House under Volume 5827, Page 71, Sheet SE-100441, Reg. 1. VATIN ESB90118001) to act on its behalf for the organisation of the event and to cash all sums related to registration and other activities.
Payment must be completed before the stated deadlines. Payments must be made in euros; no other currency will be accepted.
Payment via bank transfer
Payments can be made by bank transfer; details will be sent in your ‘order received email’. Bank charges are the responsibility of the participant and should be paid at source. Bio2025, Your Full name and Order ID must be indicated on the transaction receipt of the bank transfer.
Proof of payment must be received before the stated deadline. A confirmation notification will be sent to you when organizers receive the fund and confirm your registration in the system. If you do not receive confirmation within five business days after sending your proof of payment / receipt of transaction, please contact info[at]effi-sciences[dot]com
Payment via Credit /Debit Card
The following major credit and debit card brands are accepted for payments during the registration process: Visa, Mastercard (including Eurocard), JCB, Discover, and UnionPay. Confirmation of your card payment, along with registration confirmation, will be made available immediately after payment by an on-screen message and via an email.
Security protection for buyers. All credit/debit card data is transmitted encrypted at all times over the SSL protocol and never stored on our servers. Bio2025 payments are handled by Redsys, whose technology ensures the highest security standards are met.
Registration cancellation & refund policy
All registration cancellation requests should be sent to info@biointerfaces2025.febsevents.org in writing. For cancellation requests, the full amount will be charged and no refunds will be made. No cash refunds will be made for credit card payments in the case of cancellation.
Travel insurance
You should seek and follow the advice of your government before booking travel to the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel. The Course Organizers and FEBS shall not be liable to you for any losses incurred.
Modification and cancellation of the event
The Course Organizers are intending to run the event as a physical meeting, but if they decide at any time that it is not possible to continue with a physical event due to pandemic or other such restrictions, the event may be postponed or held as an online meeting. The Course Organizers will give you as much advance notice as possible if such changes are necessary. The Course organizers reserve the right to modify the Course programme, whether physical or online, which is published as an indication only.
If postponement or a virtual event is not possible, and the event is cancelled, the Course Organizers will endeavour to reimburse as much of the registration fee as possible. Similarly, if the meeting is converted to an online format, they will endeavour to reimburse as much of the accommodation element of the registration fee as possible. In both cases, such reimbursements will depend on the timing of such a cancellation/modification and organizational costs. Organizers may cancel the event as a result of circumstances outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports. Where possible, they will endeavour to provide reasonable advance notice of any such cancellation.
Neither FEBS nor the Course Organizers shall be held liable for any other costs or losses incurred.
Disclaimer
The Course organizers take all reasonable care in making arrangements, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organized through contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public.
In the absence of any negligence or other breach of duty by the Course Organizers or FEBS, these parties shall not be responsible for any bodily injury, illness, death or property damages (including theft) sustained by participants during the event.
In any event, neither the Course Organizers nor FEBS accept liability for damages or costs in the event of bodily injury, death, property damage, illness, disruption to travel plans and costs incurred as a result of events outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports.
Governing law
Any dispute resulting from the above terms and conditions will be subject to Spanish law, and by accepting these terms you are submitting yourself to the exclusive jurisdiction of the courts of Spain.
Deadlines
- Abstract deadline for short talks and posters
31st January 2025 - Late abstract deadline for posters
28th Feburary 2025 - Registration Deadline
31st of March 2025 - Closing times: 23:59 (UTC+01:00)